Posts Tagged ‘social responsibility’

Fam Trip, Group Site Tour, Hosted Buyer Program … When can YOU go!

March 7th, 2010

DSC_6698Regardless of what you call it, be sure you really are a qualified attendee. Don’t go if there is no chance you will book the venue in the foreseeable future. No one wants to be part of a trip where an unqualified buyer is taking advantage of the venue. In my last hotel we did 6 group site tours or familiarization trips in one year and each group was comprised of 10 – 12 planners.

It is a lot of work to organize flights, ground transportation, special dietary needs, gifts, a theme and an agenda where everyone gets to know new people and it is still educational and fun. We created the format once and duplicated it 4 times for just captive meeting professionals and twice for independent meeting professionals with their client. We did not invite significant others to keep it very business focused and found a Thursday – Saturday program worked best in that it did not cut into too much personal time.

To get 12 attendees, you need to invite at least 50 planners. Having several dates to offer helped to get qualified planners in at a time that best suits their schedule. We made it casual, interactive and left an afternoon for optional activities to show the variety of what your attendees can do in their spare time. Spa appointments were always a huge hit but city tours, attractions or special events can also be worthwhile. We kept it personal and focused so each guest felt like we recognized the most important person in the world. The cost is usually over $1,000 per planner so expect a well orchestrated follow up plan to track the success.

It is also wonderful if the local Convention & Visitors Bureau attends to talk about the destination, partner opportunities and the type of services they provide. Any preferred vendors should also participate to showcase their offering.

Depending on the ratio of business from the local market, it is fun to attend a “Show the Love” event that is a single meal with educational content or a dinner and overnight event. If you are doing a fair amount of business with a local venue, you should occasionally “shop” the venue to experience the service when the sales team is not around. That is the service that your guests receive.

No matter what you call these types of events, they can be an extremely effective use of your time in planning a meeting or event and build an amA2Zing lifetime relationship bond between the venue team and the professional meeting planner.

Help for Haiti

January 19th, 2010

Update as of February 9, 2010

Planes are still leaving our area every Friday and the greatest current need is for diapers and baby formula. Food is still a top priority. THANK YOU to everyone who donated. Laurie was able to locate an Xray machine and several medical supplies. Simple bandaids and ointments are easy to pack up and will be useful. Rewards greater than riches are yours to enjoy! The contact information listed in the initial blog is still valid so let your heart lead the way.

THANK YOU!!

 

Hi Everybody,
We all want to help in some small way and now we have a chance! The biggest challenge isn’t getting donated goods, it is getting donated transport to Haiti. A colleague has arranged by partnering with a local charity that is organizing medical flights into Haiti. They are willing to accept cargo on their DC-3s, and the first flight leaves on Thursday. If you want to help, these are items we want to get to Haiti ASAP, in order of priority:
1. Medical supplies/first aid supplies- everything from gloves, masks, gowns, ER drugs to OTC items such as gauze, bandages, band-aids, peroxide, antibiotic ointments, rubbing alcohol, disinfectants and cleaning supplies. Also, there is an URGENT need for X-Ray equipment. Right now broken bones are being set w/o the benefit of x-rays. Casting supplies are also needed.
2. Baby formula, food, bottles and diapers …. Lots of diapers!
3. Survival items (think camping) – sleeping bags, blankets, pillows, tents, cots, etc. Most people are living and sleeping out of doors, under sheets.
4. Toiletries – soap (liquid is preferable to bar soap), toothpaste, toothbrushes, etc.
5. Nonperishable food and water
6. Just a quick update on my previous list: I need to move food up to a 1 or 2 priority. Think big bags of rice and bags of dry beans! Cheap, easy to store, easy to transport, and relatively nutritious. Cans are heavy and bulky and people may or may not be able to open them.
If anybody would like to donate any of these products, please get them to me by the end of Wednesday. I will be attending the Manatee Chamber business after 5 event this evening and in St. Pete tomorrow attending the Meeting Planner International meeting at Suncoast Hospice if anyone would like to participate or you can drop it off at:

Remmel Wellness Center
6416 Dr. Martin Luther King Jr. St. No.
St. Petersburg, FL 33712
(t) 727-525-1141
Because of the space constraints and logistics, we have been asked to hold off on donations of clothing and building supplies. Please pass this on to everyone in your contact list. Laurie Puckett of Remmel Wellness Center will collect, sort and box the donations and get them to the planes. The transport that she has arranged will have security and will be bringing our supplies in directly to two missions working in Haiti – MVI and Mission Haiti.
Also, if you know anyone with a medical background (doctor, nurse, surgical tech …) who wants to go to Haiti and volunteer their time, have them contact her and she will get them in touch with the folks organizing the medical side of things.
Thank you in advance for any assistance you can offer and God Bless!